What does this module do?

It helps businesses manage petty cash funds, track expenses, handle vouchers, and monitor balances through a centralized real-time dashboard — with approvals, spend limits, and audit-ready reporting.

Can I run multiple funds?

Yes. You can create and manage multiple funds for different departments, users, or locations, each with its own balance and controls.

Does it handle replenishment?

Yes — replenishment runs through multi-level approval workflows with status tracking, and journal entries are generated automatically when a replenishment completes.

Can access be restricted?

Yes. Access is controlled by user role, so only authorized users can manage funds; manager-level permissions enable full control.

What reporting is included?

Aging analysis, monthly expense tracking, analytical and pivot views, real-time dashboard metrics, and Excel/CSV export.

Which Odoo versions are supported?

Odoo 17.0, 18.0, and 19.0, on both Community and Enterprise, deployable on Odoo Online, Odoo.sh, or on-premise. It depends on Discuss, Employees, and Invoicing.

Odoo App · Accounting & Finance

Petty Cash Dashboard & Expense Manager

Run small-cash spending with real accounting rigor — multiple funds, voucher lifecycle, replenishment approvals, spend limits, and audit-ready reports.

$39.95 Odoo 17.0 Odoo 18.0 Odoo 19.0 OPL-1

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Petty cash real-time dashboard with total cash, balances, and fund alerts in Odoo

Creating a petty cash fund record with limits and approval matrix

Creating a petty cash expense voucher linked to a fund

Petty cash aging analysis report in Odoo

Petty cash fund configuration with limits and alerts

Auto-generated journal entry from a petty cash replenishment

Adding a physical cash count for variance analysis

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Overview

Petty cash is where accounting discipline usually breaks down — handled in a drawer and a spreadsheet, with no approvals, no audit trail, and no real-time balance. This module brings it into Odoo with the same controls as the rest of the ledger.

Create and manage multiple funds across companies, branches, or departments from one place, each with its own balance, limits, alerts, and approval matrix. Expenses flow through a voucher lifecycle linked to a specific fund, so every rupee or dollar is attributable. Policy controls enforce configurable spend limits, daily per-employee caps, and managed expense categories, while role-based access keeps fund control with authorized users.

When a fund runs low, the module flags it against its minimum-balance threshold and routes replenishment through multi-level approvals that auto-generate the journal entries on completion. A real-time dashboard shows total cash, available balance, monthly spend, draft vouchers, active replenishments, variance, and critical-fund alerts; physical-count tracking supports variance analysis; and aging analysis, monthly tracking, analytical and pivot views, plus Excel/CSV export keep it audit-ready.

Key features

Multi-fund management

Create, organize, and manage multiple petty cash funds across different companies, branches, or departments from one centralized system.
Voucher lifecycle

Record and manage expense vouchers end to end, each linked to a specific fund for accountability and clean cash tracking.
Replenishment approvals

Multi-level replenishment approval workflows with secure authorization, status tracking, and auto-generated journal entries on completion.
Spend policy controls

Configurable spend limits, daily per-employee spending caps, and managed expense categories enforce policy at entry time.
Low-balance & critical alerts

Automatically flag funds that fall below their configured minimum-balance threshold, surfaced as dashboard alerts.
Variance & physical count

Track physical cash counts against recorded balances for variance analysis, keeping books reconciled to the drawer.
Real-time dashboard

See total cash, available balance, monthly spending, draft vouchers, active replenishments, variance, and critical-fund alerts at a glance.
Audit-ready reporting

Aging analysis, monthly expense tracking, analytical and pivot reports, plus Excel/CSV export for review and compliance.

Technical details

Specification

Publisher: TechUltra Solutions Private Limited
Technical name: tus_petty_cash_management
Odoo versions: 17.0, 18.0, 19.0 (Community & Enterprise)
Lines of code: 1,946
License: Odoo Proprietary License v1.0 (OPL-1)
Price: $39.95 (one-time)

Deployment

Odoo Online
Odoo.sh
On-premise

Odoo dependencies

Discuss (mail)
Employees (hr)
Invoicing (account)

Support

90 days of bug-fix support plus 5 hours of free configuration help (additional hours billable), Monday to Friday (10:00–19:00 IST). Raise a ticket at support@techultra.in.

Setup & configuration

From install to first call — here is the path.

1

Set access rights

Under Settings → Users & Companies, grant manager-level permissions to the users who will control funds; others get role-appropriate access.
2

Review expense categories and policies

Expense categories ship pre-configured for immediate use; adjust them and set spend-policy limits to match your organization.
3

Create funds

Create each petty cash fund with its accounting setup, limits, low-balance alerts, and approval matrix — per company, branch, or department.
4

Operate and reconcile

Record vouchers against funds, route replenishments through approval (journal entries auto-generate), and use physical-count tracking plus the dashboard and reports to reconcile and review.

Frequently asked questions

What does this module do?

It helps businesses manage petty cash funds, track expenses, handle vouchers, and monitor balances through a centralized real-time dashboard — with approvals, spend limits, and audit-ready reporting.
Can I run multiple funds?

Yes. You can create and manage multiple funds for different departments, users, or locations, each with its own balance and controls.
Does it handle replenishment?

Yes — replenishment runs through multi-level approval workflows with status tracking, and journal entries are generated automatically when a replenishment completes.
Can access be restricted?

Yes. Access is controlled by user role, so only authorized users can manage funds; manager-level permissions enable full control.
What reporting is included?

Aging analysis, monthly expense tracking, analytical and pivot views, real-time dashboard metrics, and Excel/CSV export.
Which Odoo versions are supported?

Odoo 17.0, 18.0, and 19.0, on both Community and Enterprise, deployable on Odoo Online, Odoo.sh, or on-premise. It depends on Discuss, Employees, and Invoicing.