HR Module
Odoo HR + Payroll
Odoo HR + Payroll covers the full employee lifecycle: recruitment, onboarding, employee records, time-off, expenses, performance, training, plus country-specific payroll processing for India, UK, USA, Germany, France, Belgium, Luxembourg, Spain, and others. Unified with the rest of the Odoo ERP.
Last reviewed:
What it is
**Recruitment**: career portal, applicant tracking, interview scheduling, evaluations, hire-to-onboarding workflow. **Onboarding**: document collection, equipment assignment, training plans, first-90-day check-ins. **Employee master**: full personal + professional records, contracts, salary history, certifications, emergency contacts, documents. **Time-off**: leave types (annual / sick / parental / unpaid / sabbatical), approval workflows, leave balances, public holiday calendars per country. **Expenses**: expense reports with receipt OCR, approval routing, reimbursement via payroll or AP. **Performance**: review cycles (annual / quarterly / 360-degree), goal management, performance ratings, calibration. **Training**: e-learning modules, classroom training, certifications tracking. **Country payroll**: India (PAYE income tax / Provident Fund / Employee State Insurance / Professional Tax / TDS / Form 16 / 16A), UK (PAYE / National Insurance / pensions auto-enrolment / RTI to HMRC), USA (federal + state withholding / FICA / FUTA / W-2 / W-4), Germany (Lohnsteuer / Sozialversicherung / ELStAM), France (URSSAF / DSN / fiches de paie), Belgium / Luxembourg / Spain / others.
Why it matters
HR + Payroll is often the last module businesses adopt on Odoo because country-specific payroll feels like a leap. But for businesses on Odoo elsewhere, adding HR + Payroll eliminates the separate HRIS / payroll tool subscription (Gusto / ADP / BambooHR / Workday at USD 5–20/user/month) and unifies employee data with the rest of operations. For multi-country businesses, running multi-country payroll on one Odoo instance is a meaningful simplification over juggling country-specific payroll providers.
Features
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Recruitment + applicant tracking
Career portal on your website, applicant pipeline with stages, interview scheduling, evaluation forms, hire-to-onboarding handoff.
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Employee records
Full personal + professional records, contract management, salary history, certifications, documents. Privacy-respecting access controls.
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Time-off + leave management
Leave types per company policy, approval workflows, leave balances, public holiday calendars per country / region, leave accrual rules.
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Expense reports
Receipt OCR for fast capture, expense categorisation, approval routing, reimbursement via payroll or AP. Mobile receipt capture.
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Performance management
Review cycles (annual / quarterly / continuous), goal management, 360-degree feedback, performance ratings, calibration sessions.
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Training + certifications
E-learning module library, classroom training scheduling, certification tracking with expiry alerts. Mandatory training compliance.
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India payroll
Income tax computation (old + new regime), PF + ESI + Professional Tax deductions, TDS handling per Section 192, Form 16 / 16A generation, quarterly TDS returns (24Q).
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UK payroll
PAYE income tax, National Insurance (employer + employee), pensions auto-enrolment (NEST / Smart Pension / Now: Pensions), RTI submission to HMRC, P11D for benefits.
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USA payroll
Federal + state withholding, FICA (Social Security + Medicare), FUTA + SUTA, W-2 / W-4 management. Multi-state payroll where employees work in different states.
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EU country payrolls
Germany (Lohnsteuer + Sozialversicherung + ELStAM), France (URSSAF + DSN + fiches de paie), Belgium, Luxembourg, Spain, others available per Odoo localisations.
How it works
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HR-process discovery
Interview HR leadership, payroll team. Document recruitment, onboarding, leave, performance, payroll processes. Identify country-specific compliance.
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Employee data migration
Employee records from existing HRIS (BambooHR / Workday / Gusto / Excel) migrated. Year-to-date payroll figures imported for mid-year cutovers.
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Country payroll configuration
Country-specific payroll rules per company. Tax codes, social security rates, statutory deductions, leave entitlements per country.
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Payroll team training + parallel-run
Payroll team trained on the new workflow. Parallel-run for 1–3 payroll cycles with both systems producing payslips. Reconciliation between old and new.
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Full cutover
Cutover after parallel-run signs off. First fully Odoo-produced payroll cycle. Statutory submissions (TDS / RTI / DSN etc.) via Odoo.
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Stabilisation
30-60 days post-cutover with on-call payroll support. First quarterly statutory filing in Odoo.
Deployment timeline
Single-country HR + Payroll implementation: 6–10 weeks fixed-price. Multi-country payroll (e.g. India + UK + USA): 10–18 weeks. HR-only (no payroll): 4–8 weeks. HR + Payroll add to existing Odoo: 5–10 weeks.
Best for
Businesses with 25+ employees wanting HR + Payroll unified with their ERP. Particularly: multi-country operations needing single-platform payroll across India / UK / USA / EU; cost-sensitive operators where Gusto / BambooHR / ADP fees compound; HR teams currently working in spreadsheets + Google Forms + email; businesses where employee data needs to flow into project costing / timesheets / customer-facing workflows.
Frequently asked questions
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Which countries does Odoo Payroll support natively?
India, UK, USA, Germany, France, Belgium, Luxembourg, Spain, Saudi Arabia, UAE, plus others available per Odoo's official localisations. Country-specific payroll is the most localisation-dependent module — depth varies by country. Some countries have first-party Odoo localisation; others use community / partner modules.
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Can we keep using Gusto / ADP / BambooHR alongside Odoo?
Yes — common pattern. Odoo HR for employee records + time-off + expenses + performance; Gusto / ADP / BambooHR for payroll. Integration syncs employee data + payroll-relevant data between platforms. Particularly common in the USA where specialist payroll providers are deeply established.
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Does it handle USA multi-state payroll?
Yes — employees in different states with appropriate state withholding handled. State tax tables, SUTA / SUI per state, multi-state reciprocity agreements. For very complex USA payroll (1,000+ employees across many states), specialist payroll providers may still be preferable; for typical mid-market, Odoo handles it.
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What about India statutory compliance (PF / ESI / PT / TDS)?
Native India payroll handles PF, ESI, Professional Tax (varies by state), TDS (Section 192), Form 16 / 16A generation, 24Q quarterly returns. Statutory submissions via the appropriate portals.
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Can it handle pensions auto-enrolment (UK) / 401(k) (USA)?
Yes — UK pensions auto-enrolment (NEST / Smart Pension / Now: Pensions) handled natively. USA 401(k) handled via payroll deductions; for very complex 401(k) plans, specialist providers (Empower / Fidelity / Vanguard) integrate.
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What about performance reviews?
Review cycles (annual / quarterly / continuous), goal management, 360-degree feedback workflow, performance ratings, calibration sessions. Sufficient for most mid-market HR practices.
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Does it have e-learning?
Yes — Odoo e-Learning module integrates with HR. Mandatory training tracking, certification with expiry alerts, learning paths per role.
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Can it generate India Form 16?
Yes — Form 16 (annual TDS certificate) generated for each employee, plus Form 16A for non-employee payments. Quarterly TDS returns (24Q) prepared in the required format.
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What about expense reports with OCR?
Native Odoo expense module with receipt OCR. Mobile app for receipt capture. Approval workflows, reimbursement via payroll or AP. Particularly useful for travel-heavy roles.
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Can we migrate from BambooHR / Workday / Gusto?
Yes — employee records, leave balances, performance history, training records migrate. For payroll, mid-year cutovers with year-to-date figures imported. Annual cutover (start of new tax year) is simpler than mid-year.
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What's the implementation cost?
Single-country HR + Payroll: USD 18,000–40,000 fixed-price. Multi-country payroll: USD 35,000–80,000. HR-only (no payroll): USD 10,000–22,000. HR + Payroll add to existing Odoo: USD 12,000–30,000.
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What's the first step?
30-minute scoping call. Bring: employee count + countries, current HRIS / payroll tools, statutory compliance complexity (e.g. multi-state USA, multi-GSTIN India, etc.), key pain points. We'll outline scope.